Meeting breakfast
Have food ready before the start; place coffee and dishes where they will not interrupt the meeting.
Meeting breakfast, a shared lunch or several workshop breaks: start with the actual eating times. Match the food, delivery access and clearing to that schedule. Recurring deliveries require a separate agreement.

A short client meeting needs a different selection from an all-day workshop. Decide whether you need breakfast, a small reception or a complete lunch. Separate serving times can work better for a long day than a large buffet laid out in the morning.
A menu concept could pair roasted vegetables, lentils and herb dressing with chicken and parsley potatoes, followed by an apple and oat dessert. Agree vegetarian or vegan portions ahead of time. These should form a complete meal rather than simply a collection of side dishes.
Provide a contact person, floor, lift details and serving space. Agree whether food is served in the meeting room or during a break elsewhere. Coordinated time slots help when several teams are involved. Regular deliveries require a separate agreement; they are not an automatic subscription.
Food, staff, drinks, delivery and equipment are agreed individually. Only the services in the confirmed proposal are binding.
Prepare your event briefEasy-to-portion dishes requiring little table space are often practical. If the food replaces a meal, provide full portions rather than snacks alone. Coordinate handover and clearing with the meeting start and finish.
Plan guest numbers and dietary preferences for each time slot. Serving, replenishment and suitable refrigeration or hot holding must support the sequence. A total headcount without break times is not sufficient.
A recurring delivery schedule needs a separate check and agreement. Discuss dates, quantities, handover, change deadlines and equipment collection. Planning a single meeting does not create a delivery subscription.